Green Cove Springs, Florida
2233 Village Square Parkway
DECEMBER 14, 2006
Hearings for Special Actions regarding Students - 4:00 p.m.
REGULAR MEETING - 7:00 P.M.
Invocation
Pledge of Allegiance
Call to Order
1. Attendance
Minutes: Present: Carol Vallencourt, District No. 1; Carol Studdard, District No. 2; Wayne Bolla, District No. 4; and Lisa Graham, District No. 5. Charles Van Zant, District No. 3, participated by telephone conference from Kuwait due to military deployment. Superintendent David Owens was also in attendance at the meeting.
Consent Agenda
Superintendent2. C-1 Minutes of public forum on November 2, 2006; workshop/special meeting on November 9, 2006; student disciplinary hearings, reorganization meeting and regular meeting on November 21, 2006
Attachment: Nov0206Minutes.pdf
Attachment: Nov0906.pdf
Attachment: Nov2106ReOrganiz.pdf
Attachment: Nov2106Regular.pdf
Attachment: DiscNov2106.pdf (Confidential Item)
Deputy Superintendent3. C-2 Advertisement of Amendments to CCSB Policy 6.01, Educational and Ancillary Facilities
Attachment: CCSB Policy 6.01 - Advertising.pdf4. C-3 Amendments to the 2006-2007 Staff Allocations
Attachment: Staff Allocations - Proposed Changes.pdf
Human Resources5. C-4 Personnel Consent Agenda
Attachment: Personnel Consent Agenda 122006.pdf
Instruction6. C-5 Purchase Agreement with Riverdeep, Inc.
Attachment: CorrectedCopyRiverdeepPurchase Agreement.pdf7. C-6 Co-Enrollee list for November 2006
Attachment: Co-Enrollee list for November 2006.pdf (Confidential Item)8. C-7 Grants approval
Attachment: GrantsNovBd.pdf9. C-8 Getting the Most from Your School Library Media Program Workshop
Attachment: Getting the Most from Your School Library Media Program.pdf10. C-9 Bannerman Learning Center Placement in Lieu of Expulsion and ESE Alternative School Update
Attachment: BLC placements.pdf11. C-10 Student Travel
Attachment: Student Travel-Board Backup-December 14, 2006.pdf12. C-11 Quarterly Log of Student Travel
Attachment: Quarterly Log of Student Travel for October, 2006-December, 2006.pdf
Business Affairs13. C-12 Warrants and Vouchers for November, 2006
Attachment: WARRANTS AND VOUCHERS.xls14. C-13 Monthly Property Report - November, 2006 - Furniture/Equipment
Attachment: Furniture-Equipment Report-November, 06.pdf15. C-14 Monthly Property Report - November, 2006 - AV Materials
Attachment: Audiovisual Report-November, 06.pdf16. C-15 Monthly Property Report - November, 2006 - Software
Attachment: Software Report-November, 06.pdf17. C-16 Monthly Property Report - November, 2006 - Vehicles
Attachment: Vehicles Report-November, 06.pdf18. C-17 Deletion of Certain Items Report - December, 2006
Attachment: Monthly Deletion Report-December, 06.pdf
Attachment: Monthly Deletion Report (Attachments)-December, 06.pdf19. C-18 Budget Amendments for the Month of November, 2006
Attachment: NOV Budget Amendments.pdf
Attachment: NOV-budget cover sheet_impact stmt_.pdf20. C-19 Bid Renewals for December 2006
Attachment: Bid Renewals for December 2006.pdf21. C-20 Monthly Financial Report for November, 2006
Attachment: MONTHLY FINANCIAL NOV, 2006.xls22. C-21 Write Off NSF Checks at TBE and MHS
Attachment: NSF Writeoff 11-2006.pdf23. C-22 Advertise an Amended Notice of Tax for School Capital Outlay for 2006 to 2007 School Year
Attachment: Amended Notice of Tax 20061206145442251.pdf
Support ServicesAdoption of Consent Agenda24. C-25 Final (Phase III) Plans and Specifications for Duct Board Replacement at Clay High School B-3A25. C-27 2006-2007 Classrooms for Kids Program Funding Distribution
Attachment: Classroom for Kids 06.07.pdf26. C-28 Pre-Qualification of Contractors
Attachment: TableBoardBackup, 12,15,06.pdf27. C-29 Amend the Architect Contract between the School Board of Clay County and McCullar & Boatright Architects in association with Paul Stresing Associates for Elementary Schools "W" and "R"
Attachment: Architect Contract Amendment W & R.pdf28. C-30 Amend the Construction Manager At-Risk Contract between the School Board of Clay County and Skanska USA Building, Inc. for Elementary Schools "W" and "R"
Attachment: CM Contract Amendment W & R.pdf
29. Adoption of all remaining Consent Items (above)
Minutes: Consent Items C-23, C-24 and C-26 were moved to Discussion.
Motions: Approve the Consent Items as presented, with the exception of those moved to Discussion or deleted. - PASS Vote Results Motion: Lisa Graham Second: Charlie VanZant Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
Recognitions and Awards
30. Recognize Sunshine State Scholar District Nominee, Jonathan Michael Busse (RHS) - Norma Martin
31. Recognize Wilkinson Elementary for the school's support and donation of approximately one million soft drink tabs to raise money for the Shriners Hospital (Clay County Shrine Club/Paul Cummins)
Scheduled Citizen Requests
32. Michael Davis regarding Sixth Grade Student Athletes
Minutes: Mr. Davis would like for his 6th grade daughter to be allowed to play on the school's soccer team. School Board Attorney Bruce Bickner explained the district's reason for not allowing 6th graders to participate in junior high sports.
Presenters
Discussion Agenda
Human Resources33. Human Resources - Special Actions
Attachment: discipline 12142006.pdf (Confidential Item)
Motions: Terminate the employee's employment contract. - PASS Vote Results Motion: Lisa Graham Second: Charlie VanZant Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
Support ServicesPresentations from the Audience34. C-23 (Bolla) Establish as emergency the negotiation of a contract to replace the roof and resulting remodeling on the County Office at 900 Walnut Street
Minutes: Mr. Bolla addressed this item along with Item C-24. He was concerned about the amount of document retention and the district's plan for off-site storage and/or scanning and shredding. He would like to see the school district find a better way to reduce the volume of paper. It was also clarified that the remodeling aspect of this project is not included in the emergency contract with Barton Malow for replacement of the roof. A cost of $114,000 has been estimated for reroofing and repairs to shore the second floor, and does not include any costs for remodeling. The remodeling will include new carpet and paint once the reroofing project is completed.
Motions: Establish as an emergency. - PASS Vote Results Motion: Wayne Bolla Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye 35. C-24 (Bolla) Authorization to negotiate a contract with Barton Malow, a Construction Management Company, on an emergency basis to replace the roof and resulting remodeling on the County Office at 900 Walnut Street
Attachment: CO.Backup.Dec06.pdf
Motions: Approve the authority to negotiate a construction contract as requested. - PASS Vote Results Motion: Wayne Bolla Second: Carol Studdard Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye 36. C-26 (Card) Amend the F.Y. 2006-07 Educational Facilities Plan
Attachment: Ed. Facility Plan Amendment 06.07.pdf
Attachment: TamraWhiteHandout121406.pdf
Minutes: This item was pulled by citizen Tamra White, a resident of Keystone Heights. Mrs. White appealed to the Board for a junior high school in Keystone. A junior high is scheduled in the Plan for the 11-20 Year Priority Sequence. It was explained to Mrs. White that, although the Board would like to do this, there are many other higher priorities for new school construction in high growth areas. At Mr. Bolla's request, Mr. Connell gave a brief overview of the changes being made in the Plan. The Educational Facilities Plan is updated on a yearly basis.
Motions: Approve the amended plan. - PASS Vote Results Motion: Wayne Bolla Second: Lisa Graham Wayne Bolla - Aye Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Nay 37. Final (Phase III) Plans and Specifications for Elementary School "W"
Minutes: The schematics, as well as the plans and specifications for this new school were reviewed briefly. The architects and construction manager were present to answer questions. The cost of the school is estimated at $23 million.
Motions: Approve the Final (Phase III) Plans and Specifications. - PASS Vote Results Motion: Charlie VanZant Second: Carol Studdard Wayne Bolla - Nay Lisa Graham - Aye Carol Studdard - Aye Carol Vallencourt - Aye Charlie VanZant - Aye
38. Sharon Rodatz
Minutes: Mrs. Rodatz thanked the Board for allowing teachers TDE leave to attend the ESOL training. Mrs. Adams explained that the ESOL money received from the state is used to purchase materials for students and parents, as well as testing materials and programs for the students in school.
39. Constance Higginbotham
Minutes: Ms. Higginbotham spoke briefly about unfunded state mandates and other educational issues.
Superintendent Requests
School Board's Requests
40. School Concurrency
Minutes: On December 5, 2006, the Board Chairman, Superintendent and district staff met with the consultant regarding concurrency issues. The meeting was very productive and the consultant provided valuable insight into some of the unresolved challenges surrounding the development of a feasible concurrency plan. The consultant will make a presentation to the full School Board at the January meeting, and the Board of County Commissioners, the County Manager, and representatives from the various Municipalities will be invited to hear the presentation as well.
41. Transportation Issues
Minutes: Mrs. Studdard brought up two issues that could pose potential safety hazards. The first was the probable conjestion into Coppergate Elementary due to the delay of the four-lane thoroughfare to connect Blanding Blvd. The second was about the projected overpass in the Oakleaf area across Branen Field Road which is most likely at least five years away.
Adjournment
42. The meeting adjourned at 9:00 p.m.
